gemini - kennedy.gemi.dev

💾 Archived View for mirrors.apple2.org.za › archive › ground.icaen.uiowa.edu › upl1999 › Jul99 › AM.… captured on 2024-12-18 at 03:10:36.

View Raw

More Information

-=-=-=-=-=-=-

ADDRESS MANAGER INSTRUCTIONS
============================

Verions 2.0e - September 1988.

Program Author:

Eric Gilliard
Rte du Simplon 45
CH-1094 Paudex
Switzerland

I have included the full source files written in
TML Pascal (APW version).

Functions of 'Address Manager'
------------------------------

This application is a menu- and window-driven simple data base manager
wich is specially done to handle addresses.

It can handle up to 700 records divided in up to 50 groups.

A usefull setup program lets you define all menu- and item-names; you can
also use default values.

With 'Address Manager' you can print reports and labels.

Hardware requirement
--------------------

1 Apple IIGS with at least 512 KB.
1 disk drive.
1 printer recommended.

Getting started
---------------

Two programs are necessary : 'AddrManag' and 'AMSetup'
You have to copy these files into one folder.

With 'Finder' or 'Launcher', select 'AMSetup'. Just choose 'Create New File'
of File menu and 'Quit'. This will create two data files :

'AMFile.Param' and 'AMFile.Data'.

Now you can run program 'AddrManag' and enter addresses. A third file will
then be created :

'AMFile.Index'.

Files on Disk
-------------

AddrManag Main program Addresses Manager
AMSetup Program to create new files
and to modify names

Users.doc Documentation for users

AMFile.Data File containing main datas
AMFile.Index Index file
AMFile.Param Parameters file

AMFile.= requires about 66 KB for 200 addresses, 222 KB for 700 addresses.

Program 'ADDRMANAG'
===================

Specifications of program
-------------------------

Maximum number of addresses 700
Maximum of groups 50 (you can set the title only for the
20 first groups)

Number of Windows 4

This program can print on different devices :

- ImageWriter II via Printer Port
- ASCII disk files (usable in most wordprocessors)
- WordPerfect disk files

Paper of 11 inches and 12 inches is supported.

Description of Menu Bar
-----------------------

Apple Menu : About AddrManag Quick description of program
Gives occupation of file
NDAs New Desk Accessories
(must be copied in SYSTEM/DESK.ACCS/)

File Menu : Close Window To close front window
Sort Index To sort index
(when you add an address, index is
not automatically sorted)
Generate Index Regenerate index file from data file
(useful when record does not correspond
to index or when you switch computer
off without 'Quitting')
Generate List of Groups Regenerate groups list
Quit End of program

Edit Menu : Cut Standard function
Copy " "
Paste " "
Clear " "

Window Menu : Record 1 to 4 Select window with record 1 to 4

Reports Menu: Sorted by name Creates report sorted by name
Sorted by group Creates report sorted by group/name
For 1 group (menu) Creates report for one group
Labels Creates labels sorted by name
ImageWriter II Sends listings to ImageWriter II
Print to Ascii File Listings will be created on Ascii files
Print to WordPerfect Listings will be created for WordPerfect
Paper 11"/12" Length of page

Groups Menu : List of Groups The 16 first groups will be in this menu.
if you select one, it will create the list
of the first 16 addresses of this group

Addresses Menu : List of Addresses The 16 first Addresses of one group

Description of one Window
-------------------------

Items : Name 30 positions Name (accesskey)
Address1 30 positions first line of address
Address2 30 positions second line of address
City 30 positions City + State + Zip
PhoneNr H 14 positions Home Phone Number
PhoneNr O 14 positions Office Phone Number
BirthDate 10 positions Birth Date (MM/JJ/YYYY)
* RecordDate 7 positions Record Date (MM/YYYY)
* Nationality 15 positions Nationality
* Entry Year 4 positions Entry in USA (YYYY)
Group 1 4 positions Group 1 (Accesskey)
Group 2 (opt.) 4 positions Group 2 (Accesskey)
Function 30 positions Function
Remark 30 positions Remark
A-button Can be used for special function
B-button " " " " " "
# Mrs. Radio Button
# Miss " "
# Mr. " "

These items are not printed on reports

# Radio Button is used for labels only

How to create a new address
---------------------------

Select <New> with mouse and click.

A blank window will appear. Now you have to fill up fields; to pass from
one field to another, you can use [tab] key or mouse. When done, select
<Store> to save address or <Cancel>.

How to select an address by Name
--------------------------------

Enter Name or part of Name and press [return] or click <Search>. Two bips will
tell you if not found or window will be filled with all informations.

<Find Next> will show you next record with same Name.

<Find Prior> will show you previous record with same Name.

How to select an address by Group
---------------------------------

One Record that have 'Group 1' and 'Group 2' defined can be accessed by
these two groups.

Enter Group or part of Group in field 'Group 1' and press [return] or click
<Search>.

You can also use Menu 'Groups' to select one group. This will create a
new Menu named 'Group ....' which contains list of names of this group.
Then you can select one Name.

<Find Next> and <Find Prior> work as descripbed above.

Select by Name and Group
------------------------

You can combine Name and Group (part of Name, part of Group) to select one
record.

How to modify an address
------------------------

Select an address and modify fields. When it is done, press <Store> to save
your modifications or <Cancel>.

How to suppress an address
--------------------------

Select an address and press <Delete>. A window will ask you to confirm.
When you delete an address, a page will be printed with all informations
and the date of deletion.

Print one address
-----------------

Select an address and press <Print>. This will print one page with all infor-
mations.

Print Reports
-------------

It is possible to generate 3 types of reports :

- sorted by name
- sorted by group and name (1 page per group)
[if an address is declared in two groups, it will appear twice]
- sorted by name for 1 group (first you have to select group with menu)

Print labels
------------

Labels are printed sorted by name and you have 5 labels to align printer.

Printer Options
---------------

By menu you can select length of paper (11" or 12"). With 11", you can print
12 addresses per page; with 12", 14 addresses per page.

You can select 3 types of devices :

- ImageWriter II connected to printer port
When you print to ImageWriter II, you can stop printer by
pressing mouse button
- Ascii data file under name /RAM5/PRT.ASC.LISTnn
/RAM5/PRT.ASC.FICHnn
nn = number of report
You can use these files in word processor programs or you
can dump then to any printers other than ImageWriter II
- WordPerfect file under name /RAM5/PRT.WP.LISTnn
/RAM5/PRT.WP.FICHnn
These files can be used only by WORDPERFECT program which
lets you to print on different types of printers.

if /RAM5 (RAM Disk) is not defined, these files will be routed to current
Folder.

Program 'AMSetup'
===================

Specifications of program
-------------------------

Definition of all names (Menu, Windows, Reports).

Creation of new file.

Description of Menu Bar
-----------------------

Apple Menu : About AMSetup Quick description of program
NDAs New Desk Accessories
(must be copied in SYSTEM/DESK.ACCS/)

File Menu : Close Window To close current window
Create New File Creation of a new file.
Quit End of program

Edit Menu : Cut Standard function
Copy " "
Paste " "
Clear " "

Setup Menu : Windows Setup Definition of datanames for Window Display
and Report Titles
Menu Setup Definition of Menunames
Groups Setup Definition of Groups Names and Titles
(4 positions and 30 positions)

Description of Windows
----------------------

Window Setup :

This window contains all constants for windows displayed in 'AddrManag'. You
can set the name of each field. You can also define names of buttons. When
you finish modifying datas, press either <Store> to save or <Cancel>.
Itemnames of this window are used for titles in reports.

Menu Setup :

This window contains name of menubar. This lets you define your own
menubar.

Groups Setup :

This window contains up to 20 groups. You have to define name of groups for
window (up to 4 positions) and title of groups for reports (up to 30 pos.).
This window contains general title for reports and secondary title if sorted
by name.

How to create a new application
-------------------------------

Create a Folder for this application, copy 'AddrManag' and 'AMSetup' programs
to this folder. Then run 'AMSetup' program.

Select 'Create New File' of Menu bar and confirm that you want to delete
current file.

Modify itemnames, menunames and groupnames using 'Window Setup', 'Menu Setup'
and 'Groups Setup'. Don't forget to <Store> each window.

Select 'Quit' from menu.

IMPORTANT
---------

Do not forget to select 'Quit' from File Menu when you have finished your work !

Make regularly a backup copy of files: 'AMFile.data', 'AMFile.index' and
'AMFile.param'.

User Support
------------
If you have any problem or any suggestions about 'Address Manager', you can write to the address mentioned above.