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Safety and security should always be top-of-mind when talking to clients. In today’s digital world, even the slightest misstep can put your customers at risk of data loss and identity theft — not to mention, end up costing you a lot of money if there’s a breach.
That’s why I’ve put together this list of tips to ensure you’re always keeping your customers safe and secure when engaging in a client call or conversation, be it in person, on the phone, or online.
1. Use secure communications channels. If you’re talking to customers on the phone, be sure to make use of a secure line that has call encryption and a verified identity number. If you’re conducting conversations online, be sure to use secure messaging tools such as Skype or Whatsapp that use end-to-end encryption.
2. Be aware of your corporate policies. All businesses should have a set of policies and procedures in place to ensure their clients' data is kept secure. Make sure you’re familiar with these policies and always adhere to them when talking to your customers.
3. Always keep your private information private. Never give out confidential or sensitive information to anyone you don’t know and trust. This includes passwords, account numbers, and financial data.
4. Choose strong and unique passwords. Passwords are the key to keeping your and your customers’ data secure. Always make sure to choose passwords that are at least 8 characters long, have both upper and lowercase letters, contain numbers, and include special characters.
5. Use two-factor authentication. Having an additional layer of security on your accounts can help keep your data secure and can provide an extra layer of safety for your customers. Consider enabling two-factor authentication whenever possible.
6. Don’t send sensitive data over email. Email is not a secure method for transmitting sensitive data like passwords and financial information. It’s best to use a secure messaging tool such as Skype or Whatsapp as a safer alternative.
7. Remember to log out. After every call or conversation with a client, be sure to log out of any accounts or services you used to communicate. This will help ensure the data remains secure and private.
8. Monitor for suspicious activity. Always keep an eye out for weird activity on your accounts or services. If you notice anything suspicious, alert your team or take action to ensure the security of your customer’s data is kept intact.
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