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<title>FAFO Report 151</title>

<h3>Appendix B</h3>
<H2>Recruitment, Training and Organisation of the Field Work</H2>
Neil Hawkins

Introduction 
The best planned survey will fail in its aims if the field work is not adequately
organised or controlled. This is particularly true of the occupied territories
where the special conditions prevailing combine to erect a host of obstacles
and challenges not ordinarily found when conducting a survey. 
FAFO are not the first to experience these problems. Writing at the time
of the British Mandate Sir Henry Gurney, then Chief Secretary of Palestine,
made the following observation:

<CITE>&quot;Palestine as you know is full of uncertainties. The first thing
you have to do here in Jerusalem is to find out which particular century
anyone else is living in. There are people who still think it's the Middle
Ages and claim to have been living in the same house for 1700 years. To
us it is 1947, but the Jews are in 5707 and the Arabs have it that it's
1366... On the other hand there are several people living in the next century
or two and much ahead of the facts, such as some politicians and press correspondents.
So we have given up bothering very much about what year it is, and anyway
many of the things that happen in Palestine would be unusual at any time&quot;<a href="#1">1</a>.</CITE>

It was under similar uncommon circumstances that FAFO had to develop a pragmatic
structure and organisation for the implementation of the survey, with all
its theoretical and technical demands. These demands were not always practical
but the emphasis on the quality of the data was uppermost and had to be
translated into a workable system. This system also had to take into account
the natural limitations of time, money and human resources that exist in
any field survey. Finding a compromise that did not sacrifice quality was
essential.

The various components of the field work will be dealt with in turn, highlighting
the problems faced and the ways in which they were overcome or avoided.
The field work proceeded in two stages. Firstly a pilot project was carried
out in Gaza in August 1991 to test the questionnaire, the sampling methods,
the training course and the control procedures. The valuable experiences
gained from this exercise helped FAFO to plan and carry out the second stage,
the main survey. The collection of data of the main survey took place from
mid-May to mid-July 1992 in both fields. It was important to collect the
data in both Gaza and the West Bank at the same time in order to ensure
that accurate comparisons could be made. One incident could have altered
opinions and answers drastically, thus impairing the desired uniform quality
of the data.

Recruitment 
The number of field workers that were hired was determined by the time-frame
for the field work and its budget. To ensure accuracy and quality FAFO insisted
that each questionnaire be filled in by two data collectors. At least one
in each team had to be female. This was necessary because half the respondents
were to be women and only female data collectors could ask them questions
on such sensitive subjects as contraception. FAFO estimated it would need
sixty data collectors in the West Bank and Jerusalem and forty in Gaza,
and it was decided that field work would be carried out in the course of
two months.

As in the pilot project, one of FAFO's concerns was to avoid being linked
to and identified with any one organisation or institution. This would have
lessened FAFO's effectiveness in the field since it was essential for the
success of the enterprise to have as wide a base of support and involvement
as possible. An open and pragmatic approach could also be a practical and
desirable way to avoid any problems arising out of factionalism.

A further requirement was to hire competent, keen, sensible and, if possible,
experienced data collectors. Unfortunately, there are very few trained and
experienced data collectors in the occupied territories, and FAFO therefore
had to concentrate on hiring people who showed the basic qualities needed.

In November and December 1991 applications were distributed throughout local
universities and research institutions. Local leaders were approached and
the purpose and implications of the project explained to them. They gave
advice on how best to proceed, and their support proved extremely valuable
in that it helped pave the way for the acceptance of the project by the
local community.

Early on, FAFO considered it important that local institutions should be
given an opportunity to use the data gathered for planning and further analysis.
Therefore six institutions and universities around the occupied territories
were contacted, and in January 1992 FAFO ran an introductory course on SPSS
(Statistical Package for Social Science) for two representatives from each
institution. FAFO also shared in the purchase of a computer equipped with
the SPSS programme for each of the institutions. The aim was not only that
these institutions would receive a copy of the data base at the end of the
project, but also that they should have the capacity and training to use
it. A welcome result of this course was the increased cooperation received
from the institutions at all stages of the project, especially the recruiting
stage.

FAFO received a total of over six hundred applications. Each application
was checked and graded by FAFO and a short-list of 350 names was prepared
for interviewing. In December and January each of these applicants was interviewed
by two FAFO members in Arabic. The aim of having two interviewers was to
avoid accusations of bias.

Each interviewee was graded and FAFO then chose the best in each area, bearing
in mind the requirement that at least fifty per cent of each of the teams
be female. In Gaza fifty per cent of the field workers were women, while
in the West Bank and Arab Jerusalem the female proportion was around seventy
five per cent. The candidates who scored highest in the interviews were
marked down as potential supervisors and assistant supervisors.

Some candidates who were qualified were found to be working as social workers,
and FAFO decided not to employ these. Social workers assess families and
recommend aid, and FAFO did not feel it would be in the surveys' interests
to employ people who would be known in their areas as social workers. This
could easily have led to biased answers if families exaggerated their needs
and the severity of their conditions in the belief that the survey might
qualify them for aid.

Training 
This stage of a project is one of the most essential, yet one that is, sadly,
often overlooked. If the field workers are to be effective, motivated, informed
and confident, they must have a thorough practical and theoretical training
course to prepare them. The pilot project in Gaza enabled FAFO to design
a course which went a long way to meeting these requirements.

FAFO staff and consultants firstly produced a booklet covering the main
aspects of field work, namely: The role and importance of the data collector;
the aim of the project; technical aspects and definitions of terms used;
confidence-building steps, and an explanation of each section in the questionnaire.

In February 1992, a twenty-hour course was held for the supervisors in the
West Bank. The aims were to give the candidates the background to the project,
and to provide an in-depth knowledge of the questionnaire, instructions
on sampling, group management, confidence building steps in the local community,
practical approaches to problem solving and office procedures.

It must be emphasized that all these courses were a two way exchange, as
FAFO relied on brief lectures followed by group discussions. This way local
knowledge and experience shaped the final outcome of the course and the
questionnaire. Contributions and comments from the candidates on all the
courses were invaluable, and helped give the participants a feeling of involvement
in the project.

Employment was not guaranteed until the candidates had successfully completed
the course, which was treated as part of the interview. This led to increased
commitment and participation in the course.

Following the supervisors' course FAFO held two courses for data collectors
in the West Bank, and one in Gaza. The latter course also acted as a refresher
course for the original data collectors from the pilot survey. The field
workers were required to complete seven test questionnaires at addresses
selected by their supervisors. These addresses were obtained using the maps
generated from the supervisors' training course. Only when these questionnaires
were accepted by the supervisors and the FAFO-coordinator were the field
workers employed. Those who did not achieve the minimum standard were not
employed.

The aims of the data collectors' courses were similar to those of the supervisors'
course. However, the emphasis was more on the solving of practical problems
and learning how to deal with reluctant and suspicious respondents, in addition
to gaining an understanding of the ideas behind the questions. The method
of role playing possible situations was used to train the data collectors
in how to deal with all sorts of respondents and to encourage them to anticipate
problems. Time was spent teaching the candidates how to explain questions
dealing with opinions without subconsciously influencing an answer, in other
words keeping them as neutral and objective as possible at all times.

The data collectors course also provided the supervisors with the opportunity
to establish their authority and become the focal point of the group. They
were assigned minor administrative tasks and also led the discussions, putting
into practice what they had learnt in their course, such as giving everyone
a chance to speak, being encouraging and being firm but fair.

FAFO's hope was that an increased understanding of the project and the questionnaire
would lead to increased motivation, which in turn would produce dedicated
and skilled field workers.

Organisation 
If the survey were to both deliver the results within a certain time frame
and conform to rigorous scientific standards, then the organisation and
structure of the field work needed to be efficient and flexible, without
sacrificing control and quality.

As the areas that were to be covered by the survey are geographically separated
it was decided to have two field operations, one in Gaza and one in the
West Bank and Jerusalem. FAFO's Middle East Coordinator had overall responsibility
for the field operation and was also West Bank and Arab Jerusalem Coordinator,
with Gaza having its own Coordinator.

FAFO engaged several local consultants to assist in various stages of the
project, in particular recruitment, developing the questionnaire and running
the training courses. Due to the difficulty of travel between areas as a
result of distance, security restrictions and strikes, it was decided to
form six groups of data collectors in the West Bank and four groups in Gaza,
each covering a particular area close to where they lived. The problem of
travel was somewhat eased by the authorities providing travel permits to
data collectors who required them.

The advantage of this structure was that they knew the area, and their proximity
not only kept transport costs down but also meant they were able to do more
interviews in one day, which increased efficiency.

Each group had between ten and twelve data collectors, and each team had
a supervisor and an assistant supervisor. In the West Bank FAFO rented or
loaned offices in Jenin, Nablus, Jerusalem, Bethlehem and Hebron to provide
venues for each group to meet, in addition to the main office in Ramallah.
The supervisors distributed, received and checked the questionnaires in
their offices before returning them to Ramallah for entry into the computer.
In Gaza, FAFO's centre was based in the YMCA and due to the short distances
involved there, was not supplemented by any other offices.

During the sampling stage supervisors went to each survey area and drew
maps (see Appendix A). This process served to act as a confidence-building
measure in itself because the supervisors, especially in villages and refugee
camps, needed to explain the project and its aims before being accepted
by the local population.

The initial reaction of many people was that the data collectors and supervisors
were from the tax department or were undercover Israeli units. In order
to convince people of the data collectors' identity and intentions careful
persuasion was needed.

In one instance the local population closed their shops, staged a demonstration
and burnt tires as the data collectors approached, believing the data collectors
to be tax officials and hoping to scare them off. The data collectors managed
to talk to the youths involved and were allowed to continue after delicate
negotiations.

Local sensitivities also proved problematic. A particularly religious man
refused to let his wife be interviewed so the data collectors approached
a person in the local Chamber of Commerce they knew to be a colleague of
the man who objected. When the project was explained by the colleague, he
consented to his wife being interviewed.

The field workers were assisted by the provision of a FAFO ID card with
a photo and with a letter in Arabic clarifying the purpose of the project.
The data collectors were carefully trained in how to present themselves,
emphasizing FAFO's contact with local institutions and local leaders but
being cautious not to promise or imply that any material benefit would follow.
This would not only have been unfair, but it would also have encouraged
false answers in the misguided hope that by highlighting their condition
the respondents may receive aid.

Controls 
A strict system of checks and controls was instituted by FAFO at each stage
of the field work. Data collectors had to keep records of their transport
expenses, and forms were completed recording the date a questionnaire was
issued, with information on each stage. FAFO could check how many times
a data collector had to visit a certain house, which household they chose,
how many people lived in it, which person was chosen as the randomly selected
individual, and whether anyone refused and why.

As everyone had to follow the same system using random number tables for
any selection, it was possible for each selection stage to be checked. This
made it very difficult for anyone to select a respondent out of convenience,
not using the designated system, because it could be checked by the supervisors.
Any respondents who refused to be interviewed were visited by the supervisor,
who would attempt to convince them to answer. This also acted to encourage
the data collectors to spend time persuading reluctant respondents.

Supervisors were required to check at least 25% of all interviews. In fact
the supervisors controlled almost 30% of all interviews. There were three
main types of control. At the beginning, it was emphasized that they should
be sitting in with the data collectors during interviews to ensure there
were no problems, and to encourage and advise them on how to improve work.
The second method involved the supervisors checking the returned questionnaires
for mistakes and ambiguities. Finally, supervisors used a short re-interview
questionnaire, choosing at random households that had been interviewed and
returning to them to check the veracity of the data collectors' observations
and the accuracy of the answers provided by the respondent. These measures
ensured that interviews were made correctly and that the selection steps
were properly adhered to.

A further check was made once the questionnaire had been entered on computer,
the details of which can be found in Appendix C of this book.

If an inconsistency was found, the questionnaire was returned to the data
collectors for clarification(which may have involved a return visit). Once
the questionnaire was returned to the office, any necessary correction were
made on the computer. Questionnaires were entered in one centre in Gaza
and one in Ramallah almost as soon as they were handed in.

A final check was to re-enter all the questionnaires a second time. The
rationale for this was that a value could have been entered wrongly but
being &quot;logical&quot; might not have been picked up by the cleaning
pass.

Incentives 
Incentives are an integral part of motivation and as such were important
in contributing to the apparantly high quality of the data collected. Supervisors
in all areas received a fixed salary per month. As FAFO wished to create
a climate of cooperation, it was felt that any other system could have been
unproductive. In Gaza, payment was made on a fixed scale per questionnaire
to data collectors, with females earning slightly more due to the fact that
they had to cover three sections as opposed to two for the males. In the
West Bank, payment was made on a sliding scale, which was also more generous
for females. Increases were made after the first 15, 30 and 45 completed
questionnaires only if the data collectors had reasonable transport costs.
FAFO covered all such costs approved by the supervisors. Due to high transport
expenses in the West Bank it was important to provide incentives to save
on transport.

Data collectors were restricted to two questionnaires a day unless they
were of a very good quality; then they were given three a day to complete.
This rewarded accuracy and efficiency, for the better the standard, the
more questionnaires they had, and thus the more money they earned. 
In order to discourage poor work, a system of penalties or disincentives
was made. If, after a cleaning pass by the computer, a filled questionnaire
had to be returned to the data collectors due to their mistake, they would
receive a warning. If this happened again, they were paid only half the
amount for the questionnaire, and if it happened a third time, they received
no payment at all. 
As well as encouraging accuracy, this system also supported the supervisors'
authority. When they checked the questionnaires (before being entered into
the computer) and found mistakes, they would return them to the data collectors
for correction. As there was no penalty attached to questionnaires returned
by the supervisors to the data collectors, they did not resent the supervisors
doing this, as in practice they were saving the data collectors a warning
or a fine.

The motivation of the field workers and supervisors and the system of incentives
and controls made an important contribution to the achievement of an extremely
low non-response rate and to data of a seemingly high quality.

Summary 
The field work was faced with a variety of problems, in addition to the
ones mentioned. These included the worst winter in eighty years with heavy
snows, long curfews in Gaza and Ramallah, constant strikes and, strangely
enough, the peace talks, which acted to deprive FAFO of a number of consultants
for long periods. Despite these obstacles, the field work was completed
successfully, maintaining the highest standards. A workable compromise was
established which satisfied both the requirements of the theoreticians and
the limitations imposed by a survey of this nature in this area. 
The dedication and professionalism of the field staff was remarkable. This
vindicated the approach adopted by FAFO from the outset, which was to gather
and encourage a broad base of support and involvement in the project, and
to keep to the highest standards. The system used for recruitment provided
FAFO with a competent core of people who were willing and able to be trained
into skilled and confident field workers. By placing emphasis on the importance
of a thorough and practical training, and coupling this with a system that
applied stringent controls and encouraged accurate work, FAFO could be confident
the quality of the data.

It is hoped that the data will make a valuable contribution to information
on the occupied territories, and not suffer the same fate as statistics
in the 1940s:

<CITE>&quot;Nearly all problems have answers, but no one has yet discovered
an answer to the Palestine one, and that is why there are more facts and
statistics about Palestine than any other place its size....You can tell
from them exactly how many Jewish boys with blue eyes whose parents exported
grapefruit to Syria in 1946 now attend Arab schools and vice versa. It seems
a pity that from all these figures and graphs and diagrams no one has yet
been able to discover what they prove&quot;<a href="#2">2</a></CITE>

Notes
<OL>
<LI><a name="1"></a>Hopwood, D. Tales of Empire, Tauris, 1989.
<LI><a name="2"></a>Ibid.
</OL>

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