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There are two kinds of notes

Reference and action.

Reference are notes that you can find when you think of them. You come to think of some old friend; can you find her number in your address book? Your account numbers, passport, passwords, recipes, ideas, facts, research notes. If you think of it and you want to retrieve it, it’s reference. Common attempts to organize reference include tags, trees, indexing, date-sorting, search, alphabetical folders, and links and graphs.

Action are notes that find you when you don’t think of them. They tell you to get lemons in the grocery store, to get to the dentist when you have an appointment, and what to work on when you have spoons and a desk. If it’s there for you when you would’ve forgotten it, it’s action. Common attempts to organize action include alarms, calendars, reminders, TODO lists, check lists, shopping lists, putting it in your bag ahead of time, leaning it against the door.

Knowing how to sift action notes from reference notes and vice versa, and organizing them accordingly, is awesome.