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2015-09-17 09:20:17
New to the work world? Employers say university graduates get these simple
things wrong a lot. Don t learn the hard way, read this instead.
By Anh Nguyen
16 September 2015
The job market for new university graduates might be improving, but employers
say there are two crucial skills 2015 US grads sorely lack and they both
involve something core to almost any workday: writing.
Companies prioritise clear and direct communication and say it is a vital
indicator for quality of work.
According to research done by the Society of Human Resources Management, new
graduates written communication skills leave a lot to be desired, from their
CVs and cover letters to their work reports and presentations. Writing well is
a make-or-break skill that can get you noticed. Writing poorly draws attention
too, but for all the wrong reasons.
Where are new graduates going wrong and how can you avoid these
all-too-common mistakes?
To be clear
Expressing themselves clearly is tough for young employees. Yet most companies
prioritise clear and direct communication and say it is a vital indicator for
quality of work.
That might be obvious in consulting, marketing or other word-heavy careers. Yet
it s just as central in less-obvious professions. The theatre world, for
example.
Lindsey Buller Maliekel, who manages the apprentice programme at New York s New
Victory Theater, said clear writing is integral to the work on stage , too.
Good performers must be able to project their message or act to audiences from
diverse backgrounds, and clear writing points to this skill, she said.
Social media use has hurt college grads ability to communicate professionally.
When it comes to accounting, numbers matter but so does the ability to explain
them. Rod Adams, recruiting leader of Pricewaterhouse Coopers in the US, said
it is a misconception that accountants don t need to write well. For instance,
it is important to communicate clearly and with authenticity. That not only
gets your messages across, but also helps you connect and convince other people
, wrote Adams in an email.
Millennial symptom
Social media is increasingly creating new work opportunities for college
graduates. Studies done by management consulting company Accenture show that
social networking is now considered the most effective method of finding a job
for 27% of 2015 graduates, beating out other means such as word of mouth (15%)
and electronic job boards (14%).
But social media use has damaged college graduates' ability to communicate
professionally. According to Phil Gardner, director of the College Employment
Research Institute at Michigan State University in the US, social media-style
communication lends itself to short, unsupported writing and typically ignores
professional writing etiquette. Even if the interactions between employers and
job seekers are changing thanks to social media, there are still protocols that
university graduates must remember while connecting with employers, and they
often don t have the practice.
Getting the message across
How do you become more authentic when you're presenting yourself to prospective
employers? Experts recommend knowing and telling your story.
For most, writing at the workplace is a continuous learning process.
PwC s Adams warns against reciting your CV or resume, especially in an
interview. It s better to tell a story about [yourself], [your] passions,
experience and results , to show how well you will communicate with team
members, managers and clients on the job.
Learning process
There is, however, only so much new graduates can do to improve their writing
before their first job. For most, understanding how to develop your writing
skills at work is a continuous learning process, with improvement accumulated
from experience. Still, university students can, and should, familiarise
themselves with professional writing by doing internships or job shadowing,
Gardner suggested.
Katherine LaVelle, managing director of Talent & Organization at Accenture
Strategy in the US, believes companies should invest more in learning and
development, especially in fundamental skills such as writing, in order to
train a more competitive and competent workforce.
Doing so will not only help organisations attract and retain top talent, but
ensure they can develop relevant skills among their workforce to be
competitive, she said.